CEPOL is looking for two new colleagues to strengthen its team in Budapest!
We are looking for:
Planning Officer – AD6
The post holder is responsible for the comprehensive planning of CEPOL single programming documents and the related activities.
Key accountabilities
- Development and necessary updating of the drafts for Single Programming documents in close cooperation with officers in charge for CEPOL’s operations and corporate services;
- Assessing the risks and the impact of new initiatives in close cooperation with the relevant units;
- Advisory role to CEPOL management concerning business planning;
- Overall driver role for CEPOL’s multi-annual business planning cycle, in consideration of political developments in the JHA area and the expectations of CEPOL’s partners and stakeholders.
Essential Criteria
- Proven professional experience in annual and multi-annual work programme planning at corporate/organisational level;
- Proven ability to translate corporate strategies into SMART objectives;
- Excellent drafting and communication skills in English;
- Experience in resource planning, implementation, monitoring and reporting;
- Knowledge of the European Union institutions and mechanisms and experience with the EU expenditure lifecycle.
Interested? Read more here and apply
for the vacancy until 12 September 2021, 23:55hrs, Budapest Time!
Administrative Assistant – FG III
The post holder shall provide administrative support to Governance Team/ensure management support / assistance to CEPOL Executive Director.
Key accountabilities
- Handling of requests for information from EU Member States and other authorities;
- Liaising with all internal sections of the agency;
- Keeping diaries and address lists up to date;
- Handling telephone enquiries;
- Organising meetings and other activities;
- Taking notes and minutes;
- Processing letters, notes and minutes and replying to correspondence;
- Establishing and maintaining filing systems;
- Acting as a point of contact for internal and external bodies i.e. CEPOL Management Board, EU Council, EU Commission, EU Parliament and UN Agencies;
- Participating in ad hoc projects as part of a team or individual;
- Managing allocated functional mailboxes;
- Managing missions for the Executive Director (preparation of mission packs for management, check-in, communicate with Travel and Logistics team, prepare draft mission claims);
- Managing recording of Decisions of the Director;
- Conducting tasks related to budget management of allocated budget lines, including financial initiation.
Essential Criteria
- Proven experience in administrative tasks and support to senior management;
- Experience in organising international meetings, events including travel arrangements;
- Proven experience in planning, monitoring and reporting on expenditure;
- Excellent communications skills in English both oral and written;
- Proficient user of Microsoft Office applications and other widely used tools and databases, in particular Excel, Word and Outlook.
This vacancy is published to ensure the temporary replacement of staff on long term leave. For this reason the contract to be offered will be limited to maximum one (1) year. Extension of the contract might be possible. In case a reserve list will be established, the candidates placed on reserve list might be offered similar posts with different contract duration.
Interested? Read more here and apply for the vacancy until 31 August 2021, 23:55hrs, Budapest Time!!
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