The 21st Governing Board meeting, the first to be hosted by the Belgian Presidency, took place in Ghent, Belgium from 29 to 30 September 2010.
The main topics discussed were:
- The CEPOL Strategy and Balanced
- The Secretariat Activity Report May – August 2010
- Appointment of Accounting Officer
- Establishing an Internal Audit Panel
- Budget 2011: Update on the current situation
- New Budget Structure
- Status report of Budget discharge 2008
- 5-year Anniversary of CEPOL
The Governing Board adopted a number of decisions, including:
- Adoption of non-postponement of activities
- Enforcing the cut off dates for reimbursement of claims
- Written procedure for future budget transfers
- Appointing the Accounting Officer
- Establishing an internal audit panel
- Concerning the cooperation agreement between the Icelandic National Police College, the Norwegian Police University College, the Swiss Police Institute
- Concerning travel reimbursement for CEPOL activity 40/2010 cooperation with European Neighbouring Countries
- Approving the appointment of new Chair and Deputy-Chair of the External Relations Working Group
- Renaming the Common Curricula Coordination Working Group into common Curricula Working Group and changing its remit
- Establishing a policy concerning the accessibility of the Common Curricula to third parties
- CEPOL Strategy and Balanced Scorecard
The Chair of the Governing Board announced:
- The outcome of the CONT meeting that took place at the premises of the European Parliament in Brussels. The committee refused to grant the European Police College (CEPOL) a budget discharge for financial year 2008, as CEPOL has not met good administration standards. However, positive signals have been received from the Commission, CoA, and IAS.
- The importance of adopting the strategic document as well as the balanced score cards system.
- Only urgent budgetary issues will be adopted during this GB Meeting. The less urgent issues will first pass through the BAC before potential adoption during the December GB meeting.
- The paramount responsibility and commitment from the Governing Board regarding the functioning of CEPOL.
The Director announced:
- The Secretariat Activity Report May – August 2010.
- The visit of the Court of Auditors and Internal Audit Service to Bramshill
- The five year evaluation is ongoing.
- Three nominations (from Italy, Poland, and Czech Republic) for the Audit Panel have been received.
The Deputy Director presented:
- Reserve list of CEPOL activities 2010
- Policy on payment of reimbursement claims
- The progress to date on the Implementation of CEPOL’s Multi-Annual Plan 2010 – 2014.
- The latest developments on the status report of Budget Discharge 2008.
- Secretariat Planning Guide and Individual Activity Plans
- The agenda item outlining the importance of celebrating the 5 year milestone of CEPOL and gave ideas of suggested events.
Head of Corporate Services Department presented:
- Budget Transfers 2010 proposed
- Written Procedure for future Budget Transfers
- Appointment of Accounting Officer
- Establishing an Internal Audit Panel
- Budget 2011: Update on the current situation
- Budget Rationalisation
- The aimed budget figure
- New Budget Structure
The 22nd Governing Board meeting will take place in Limelette, Belgium from 8 to 9 December 2010.
